This is just about all of the information you need for rehearsals and recital. Any other memos will follow shortly! We know this can be an overwhelming time for parents of beginner dancers, but we will walk you through every step of the way. If you have ANY questions, don’t hesitate to ask!
SHOWS: The studio is divided into two groups in an effort to shorten the recitals. Half will perform in the 9:00 am show and the rest will perform in the 6:00 pm show. Look in this packet to see which show your class will perform in. They will perform their jazz and tap routines in these shows, which are expected to last about 2 ½ hours. The studio has been divided into two groups to perform in the Ballet Production of “Aladdin”. The 9:00 am show participants will appear in the 12:30 production of “Aladdin” and the 6:00 pm show will appear in the 3:00 production of “Aladdin”.
STAGE PARENTS: The stage parents will escort their classes backstage to dance. As a stage parent, you can either watch your child dance from the side of the stage or you can leave the class with the volunteers backstage, as long as you pick them back up immediately after they perform. STAGE PARENTS ARE NEEDED for all classes. It’s an easy job, and you DO get to see your child perform! Please sign up on the bulletin board (sign up sheet coming soon!). PARENTS, PLEASE DO NOT take your children from the student seating section. Classes MUST stay together in their assigned rows. This enables us to find you if needed. We had a problem a few years ago in which we couldn’t find a few dancers who had left the seating section with their parents. I cannot guarantee that we will wait for dancers who are not where they are supposed to be. I also have to abide by the rules of the theatre’s union, making sure that the shows do not run over, resulting in very costly fees. *** IMPORTANT: It is every parent’s responsibility to make sure your child is behaving while in the audience. Please be respectful to the others and the class that is on stage as they have worked so hard.
SUPPORT OTHER DANCERS: We understand that this is a very long day, but PLEASE try and stay to support all the dancers as long as you can. We want the ‘last dancers’ to have the same supportive audience as the dancers in the beginning of the shows.
ARRIVAL TIME: Please arrive at least 20 minutes before the show, and refer to the seating chart to know where to sit. Seating chart to follow**
SEATING FOR DANCER: Review Seating Chart to see where your dancer and parent/guardian should sit in the audience. ALL DANCERS MUST HAVE ONE PARENT/GUARDIAN SIT WITH THEM. While your stage parent will help the class backstage, it is the responsibility of all parents to tend to their own child’s needs. Please note that the seats may be DIFFERENT for each show.
COSTUMES: Look on the parent portal to see costume checklists (to come soon!). Label all shoes, costumes and accessories. Dancer should not wear underwear under costume.
BALLET PERFORMANCE – “Aladdin”: ALL combo classes will perform in the ballet production of “Aladdin”. Due to limited capacity the classes have been divided into two shows. If your child is in the 9:00 am show, they will perform in the 12:30 “Aladdin” performance. Please return to your assigned seats no later than 12:15 for the performance. If your child performs in the 6:00 pm show, they will be in the 3:00 production of “Aladdin”. Please arrive by 2:45 for this show. Dress at home if possible, and refer to the seating chart to know where to sit. Seats may be different for each show. The production of “Aladdin” will last approximately 2 hours. While you are permitted to videotape and take pictures, please be courteous of those around you.
DRESS REHEARSAL: Friday, June 18th at Memorial Auditorium. We will rehearse “Aladdin” ONLY. We will do it in order of the performance. We will make every effort to get everyone out as soon as possible. We have to be out by 9 pm, so it will not run over! This IS a dress rehearsal for “Aladdin” ONLY. Dancers will come dressed in their “Aladdin” costume and sit in their assigned seating. We will begin promptly at 5:00. Sharon will explain some of the procedures and then we will get started on the performance. Once your class is finished, you are free to leave. This is equally important for your attendance. PLEASE REMAIN QUIET IN THE AUDIENCE BECAUSE IT IS VERY HARD TO HEAR UP THERE AND SHARON GOES OVER A LOT OF IMPORTANT INFORMATION. This will allow the show to go smoother so you can enjoy your beautiful dancers!
INFORMAL REHEARSAL: Be sure to attend the mandatory Informal Rehearsal (Saturday, May 22nd) at That’s Dancing so the dress rehearsal will “fly by”. Schedule will be online and posted at the studio very soon.
VIDEOS: This year we will be using a company by the name of Two Rings. You can view their work at www.tworingsweddingvideos.com. We have used them for the past 4 years and have been very pleased! This year we will offer the performances on digital download. The cost of that will be $50 for main character families, and $30 for any competitive/non main character family and $15 for recreational/non-main character families. You will be able to download all four performances. Payment for the technology fee can be made via cash or check. Checks made payable to Two Rings. All payments are due by Thursday, June 3rd. Here is a greeting from them:
We are very excited to again be your videography team for this year’s That’s Dancing Recital. We are Two Rings Wedding Videos, also known as Katie and Jon Paul Johnson, a husband and wife team who have been shooting wedding and event films for over 13 years in Louisville and the surrounding areas. Our combined fine art background, award winning editing, and skillful approach to cinematography enables us to create films that have emotional depth and utmost quality. Our approach for your event will be one that captures all dancers and will also include short backstage highlights of the dancers preparing for their performance. Another thing you will appreciate is our multiple camera angles and well-organized menus.
PROGRAMS: We anticipate having the programs back early enough this year to sell them at the studio the week before recital. This helps cover recital expenses. Remember that the deadline for purchasing/selling ads is Thursday, May 2nd. Most, if not all, classes put a group photo of their class in the program book. Get together with the parents in your class to organize this! The kids love to see their picture in the book, and it’s a great way to show them how proud you are. If you volunteer to submit the ad for your class, please let us know so that we make sure every class is covered that wants to. Paperwork is in the office.
HAPPY ADS: The happy ads are a fun way to show your support too! Go online (https://forms.gle/3fqGTArB3joBamhP7) and place your happy ad. They are due by Saturday May 11th.
DRESSING ROOMS: All students will set up in the basement dressing room. There are two very large rooms in the basement and should allow for ample space for families. There are also some dressing rooms on the main level backstage left that if you only have one costume change for the day, you can change in there. You will not be able to leave any costumes in these dressing room so you will need to keep their “Aladdin” costume with you in your seats.
TROPHIES: Please complete the Google Form emailed to all families if this is your dancer’s 5th, 10th, 15th recital at That’s Dancing. Also, check the spelling of your dancer’s name on the parent portal for the way you would like it to appear; in the program book, on the t-shirt and on their trophy. Let us know if any changes need to be made.
T-SHIRTS: Recital t-shirts are offered on the parent portal under the store. Please order no later than Saturday, May 22nd. The cost is $18/ shirt. They will have all the main characters, classes and dancer’s names listed on the back. The example of the front of the t-shirt is posted on the bulletin board in the office lobby. This is just a service, there is absolutely no obligation.
MEMORIAL AUDITORIUM ADDRESS: 970 South Fourth Street Louisville, KY 40204.
PARKING: There is street level parking and a parking lot behind the building that is shared with the Shriners. Please on Friday for the rehearsal, do not park in the parking lot until the business is closed. Please pay attention to signs for parking lots as you do not want to park in an unauthorized location and have your car towed.
SUMMER SCHEDULE: We will have information about the summer schedule at the end of May. Please begin deciding whether or not you will attend the summer classes. We will be offering a flexible schedule this year to better fit your busy summer schedule. You can take as many or as few classes as you’d like, as well as choose which weeks! Classes usually fill up quickly. We strongly encourage students to take summer classes. We focus entirely on steps and technique, without using class time to work on routines. Classes will begin Monday, July 1st. JUNE TUITION: June tuition will appear on May’s Statement. As always, June tuition will be ½ price. Just divide your usual amount in half. Although June’s tuition will be on May’s statement, you will receive a June statement if you still have a balance.
FALL REGISTRATION: You will receive an e-mail if you do not take summer classes. Fall session will begin on Tuesday, September 3rd.