This is just about all of the information you need for rehearsals and recital. Any other memos will follow shortly! We know this can be an overwhelming time for parents of beginner dancers, but we will walk you through every step of the way. If you have ANY questions, don’t hesitate to ask!
SHOWS: The studio is divided into two groups in an effort to shorten the recitals. Half will perform in the 10:00 am show and the rest will perform in the 5:30 pm show. Look in this packet to see which show your class will perform in. They will perform their jazz and tap routines in these shows, which are expected to last about 2 ½ hours. Then the entire studio participates in the 2:00 Ballet Production of “The Little Mermaid”.
STAGE PARENTS: The stage parents will escort their classes backstage to dance. As a stage parent, you can either watch your child dance from the side of the stage or you can leave the class with the volunteers backstage, as long as you pick them back up immediately after they perform. STAGE PARENTS ARE NEEDED for all classes. It’s an easy job, and you DO get to see your child perform! Please sign up on the bulletin board (sign up sheet coming soon!). PARENTS, PLEASE DO NOT take your children from the student seating section in the balcony. Classes MUST stay together in their assigned rows. This enables us to find you if needed. We had a problem a few years ago in which we couldn’t find a few dancers who had left the seating section with their parents. I cannot guarantee that we will wait for dancers who are not where they are supposed to be. I also have to abide by the rules of the theatre’s union, making sure that the shows do not run over, resulting in very costly fees. *** IMPORTANT: In the past years, ushers have complained about children hanging over the balcony. Please remind parents to make sure the dancers are sitting back in their seats if you are in the first row. It is every parent’s responsibility to make sure your child is behaving while in the balcony. Please be respectful to the others in the balcony and the class that is on stage as they have worked so hard.
SUPPORT OTHER DANCERS: We understand that this is a very long day, but PLEASE try and stay to support all the dancers as long as you can. We want the ‘last dancers’ to have the same supportive audience as the dancers in the beginning of the shows.
ARRIVAL TIME: Please arrive at least 20 minutes before the show, and refer to the seating chart to know where to sit. (See seating chart and note that the seats are different for all three shows.) ** Seating chart to follow**
SEATING FOR DANCER: Review Seating Chart to see where your dancer and parent/guardian should sit in the balcony. ALL DANCERS MUST HAVE ONE PARENT/GUARDIAN SIT WITH THEM. While your stage parent will help the class backstage, it is the responsibility of all parents to tend to their own child’s needs. Please note that the seats are DIFFERENT for all three shows.
COSTUMES: Look on our website (www.thats-dancing.com) to see costume checklists (to come soon!). Label all shoes, costumes and accessories. Dancer should not wear underwear under costume.
BALLET PERFORMANCE – “The Little Mermaid”: ALL classes will perform in the 2:00 ballet production of “The Little Mermaid”. Please arrive by 1:45for this show. Dress at home if possible, and refer to the seating chart to know where to sit. Seats will be different for all the shows. Remember that ALL students will receive trophies at the end of “The Little Mermaid”, which will last approximately 2 ½ hours. While you are permitted to videotape and take pictures, please be courteous of those around you.
DRESS REHEARSAL: Friday, June 14th at the Brown Theatre. We will rehearse “The Little Mermaid” ONLY. We will do it in order of the performance. We will make every effort to get everyone out as soon as possible. We have to be out by 9 pm, so it will not run over! This IS a dress rehearsal for “The Little Mermaid” ONLY. Dancers will come dressed in their “The Little Mermaid” costume and sit in their assigned seating, for the 2:00 show, in the balcony. We will begin promptly at 5:00. Sharon will explain some of the procedures and then we will get started on the performance. Once your class is finished, you are free to leave. This is equally important for your attendance. PLEASE REMAIN QUIET IN THE BALCONY BECAUSE IT IS VERY HARD TO HEAR UP THERE AND SHARON GOES OVER A LOT OF IMPORTANT INFORMATION. This will allow the show to go smoother so you can enjoy your beautiful dancers!
INFORMAL REHEARSAL: Be sure to attend the mandatory Informal Rehearsal (Saturday, May 11th) at That’s Dancing so the dress rehearsal will “fly by”. Schedule will be online and posted at the studio very soon.
VIDEOS: This year we will be using a company by the name of Two Rings. You can view their work at www.tworingsweddingvideos.com. We have used them for the past 4 years and have been very pleased! This year we will offer the performances on digital download. The cost of that will be $30 and you will be able to download all three performances. You will be billed a technology fee which you can pay via cash or check. Checks made payable to Two Rings. All payments are due by Thursday, May 2. Here is a greeting from them:
We are very excited to again be your videography team for this year’s That’s Dancing Recital. We are Two Rings Wedding Videos, also known as Katie and Jon Paul Johnson, a husband and wife team who have been shooting wedding and event films for over 13 years in Louisville and the surrounding areas. Our combined fine art background, award winning editing, and skillful approach to cinematography enables us to create films that have emotional depth and utmost quality. Our approach for your event will be one that captures all dancers and will also include short backstage highlights of the dancers preparing for their performance. Another thing you will appreciate is our three camera angles and well-organized menus.
PROGRAMS: We anticipate having the programs back early enough this year to sell them at the studio the week before recital. This helps cover recital expenses. Remember that the deadline for purchasing/selling ads is Thursday, May 2nd. Most, if not all, classes put a group photo of their class in the program book. Get together with the parents in your class to organize this! The kids love to see their picture in the book, and it’s a great way to show them how proud you are. If you volunteer to submit the ad for your class, please let us know so that we make sure every class is covered that wants to. Paperwork is in the office.
HAPPY ADS: The happy ads are a fun way to show your support too! Go online (LINK HERE) and place your happy ad. They are due by Saturday May 11th.
DRESSING ROOMS: See list of assigned dressing rooms for your class. ** To Follow**
TROPHIES: Please sign the list on the bulletin board if this is your dancer’s 5th, 10th, 15th recital at That’s Dancing. Also, check the spelling of your dancer’s name the way you would like it to appear; in the program book, on the t-shirt and on their trophy. Let us know if any changes need to be made.
T-SHIRTS: We will have a signup sheet for recital t-shirts at the Informal Rehearsal on Saturday, May 11th. $18/ shirt. They will have all the main characters, classes and dancer’s names listed on the back. This is just a service, there is absolutely no obligation.
THE BROWN THEATRE ADDRESS: 315 West Broadway Louisville, KY 40202-2105.
PARKING: There are two parking areas in close proximity. One is across the street from the theatre. Another is a multi-level garage behind the theatre and attached to the hotel. It can be accessed from Fourth Street or from Third Street. These are paid parking lots.
SUMMER SCHEDULE: We will have information about the summer schedule at the end of May. Please begin deciding whether or not you will attend the summer classes. We will be offering a flexible schedule this year to better fit your busy summer schedule. You can take as many or as few classes as you’d like, as well as choose which weeks! Classes usually fill up quickly. We strongly encourage students to take summer classes. We focus entirely on steps and technique, without using class time to work on routines. Classes will begin Monday, July 1st.
JUNE TUITION: June tuition will appear on May’s Statement. As always, June tuition will be ½ price. Just divide your usual amount in half. Although June’s tuition will be on May’s statement, you will receive a June statement if you still have a balance.
FALL REGISTRATION: You will receive an e-mail if you do not take summer classes. Fall session will begin on Tuesday, September 3rd.
June 14th – Dress Rehearsal at The Brown Theatre 5:00pm. This IS a dress rehearsal for “The Little Mermaid” only. Dancers will come dressed in their “The Little Mermaid” costume and sit in their assigned seating in the balcony. We will begin promptly at 5:00 where Sharon will explain some of the procedures and then get started on the performance. Once your class is finished, you are free to leave. This is equally important for your attendance. While you will have access to the dressing rooms, it is not advised that you leave any items overnight.
June 15th– RECITAL at The Brown Theatre. 10:00am, 2:00pm and 5:30pm. See posting of what show your class performs in (10:00 and 5:30) and where in “The Little Mermaid” (2:00).